Educational accord under the Erasmus program
Filling Out a Learning Agreement for an Erasmus Stay: A Step-by-Step Guide
Embarking on an Erasmus stay at a foreign university requires careful planning and adherence to certain guidelines. Here's a simplified breakdown of the process:
- Check Your Home University's Erasmus Call Begin by familiarising yourself with the available destinations, deadlines, and requirements for the Erasmus call at your home university.
- Submit Your Erasmus Application Prepare and submit your application, including essential documents such as transcripts, a motivation letter, and language certificates.
- Fill Out the Learning Agreement Once your application is accepted, you will be required to complete the Learning Agreement. This document typically takes the form of an Online Learning Agreement (OLA) and includes the courses you intend to take abroad, their ECTS credits, and confirmation that they match your study program.
- Get Approvals The Learning Agreement must be approved and signed by the student, the sending institution (your home university's Erasmus coordinator), and the receiving institution (host university Erasmus coordinator).
- Minimum Credit Requirements A minimum of 20 ECTS credits is usually required in the Learning Agreement.
- Post-Stay Document Submission After your stay, you will need to submit documents such as a Letter of Confirmation, Transcript of Records from the host university, and possibly a Progress Report to your home university.
- Online Learning Agreement (OLA) Platform Some Erasmus programs use an Online Learning Agreement (OLA) platform, which guides you through the process digitally and ensures compliance with data protection regulations.
- Additional Requirements for Internships or Traineeships For internships or traineeships, additional fields such as a Monitoring Plan and Evaluation Plan may be required, describing supervision and evaluation procedures during the exchange.
In summary, filling out the Learning Agreement is a crucial step that ensures your study abroad courses are pre-approved and recognised. It requires cooperation between you, your home university, and your host institution, with adherence to deadlines and credit requirements specific to each Erasmus call.
Key elements of the process:
- Decide on courses abroad matching your study program.
- Fill out the Learning Agreement form, indicating chosen courses and their equivalences.
- Obtain signatures from you, your home Erasmus coordinator, and the host university coordinator.
- Submit the signed Learning Agreement before departure.
- After your stay, submit confirmation and transcript documents to finalise recognition.
This process safeguards the academic validity and financial support eligibility for your Erasmus period. The Learning Agreement can be found on the Erasmus platform "Mobility Online" after nomination. If changes are made during mobility, they should be noted in the appropriate section of the Learning Agreement. Each Learning Agreement requires signatures from the student, host university, and home university. If a student is attending more than one university, separate Learning Agreements must be submitted for each.
- To ensure that the courses taken during an Erasmus stay are pre-approved and recognized, it's essential to fill out the Learning Agreement, which demands specifying the chosen courses and their equivalences, obtaining signatures from the student, the sending institution, and the receiving institution, and submitting the signed agreement before departure.
- Education-and-self-development and learning are integral parts of the Erasmus experience, as embarking on an Erasmus stay not only provides a unique opportunity for cultural immersion but also facilitates personal growth through learning new knowledge and skills during the exchange.
